Services

SSC staff are glad to assist with tasks related to human resources and accounting. Please see the snapshot description of the services provided within each area below.

SSC Service Level Agreement

The SSC Service Level Agreement establishes the foundation for a cooperative partnership between the Shared Service Center and the units they serve.

Finance

Your SSC staff will assist with the following aspects of travel and expense:

  • Setup new Supplier/Proxy
  • Create Travel Request
  • Create travel Expense Report/KUEA Travel Check Request and submit with supporting documentation

Travel Forms

Request a Travel Request

Travelers are encouraged to create their own travel requests in Concur. To request assistance from the SSC, please submit a SSC Finance Request through the Finance Service Portal. It is helpful to provide information about your trip using the form above—you can choose to complete the form and submit information you may know about your plans. We look forward to working with you to ensure timely reimbursement.

Request a Reimbursement for Travel Expenses

To be reimbursed for expenses, please submit a SSC Finance Request with digital copies of your receipts through the Finance Service Portal.

Your SSC staff will assist with the following aspects of procurement:

  • Complete purchase in FITC
  • Initiate payment and submit supporting documentation
  • Conduct initial audit for compliance

Your SSC staff will assist with the following aspects of candidate and honorarium processing:

  • Verify completeness of documentation
  • Add candidate/guest as new supplier
  • Initiate payment and submit supporting documentation for individual

Candidate and Honorarium Forms

Your SSC staff are available to process reimbursements for visitors (potential employees, students, and guests) to your program and process honoraria payments.

Request Reimbursement for a Visitor

To be reimbursed for expenses, please have the visitor submit receipts and forms below to their campus contact. 

  • Scan and send visitor receipts and the W-9 form to your SSC staff member electronically via the Finance Service Portal.

Your SSC staff will assist with the following aspects of tuition and scholarships:

  • Complete and submit scholarship form
  • Complete and submit tuition sponsorship form

Your SSC staff will assist with the following aspect of deposit processing:

  • Prepare and submit Miscellaneous Deposit Form (MDF) 

Roles & Responsibilities

The Shared Service Center works in collaboration with our campus partners, both in departments and central offices. Responsibilities are distributed among those individuals and groups.

**Note: Post award research support transitioned to Award Management Services effective November 1, 2021.

**Note: HR SSC transitioned to HR Centers of Excellence effective May 3, 2024.