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We Want to Hear from You! 💬

All Jayhawks work to ensure the financial stewardship of our institution, and we’re committed to providing training that supports your work. Help us tailor our financial education programs by taking a quick survey to share what topics interest you most—whether it’s travel reimbursements, procurement policies or something else, we’ve got you covered.

Your input will shape future training sessions, ensuring you get the knowledge and resources that matter most to you.

The survey is open now and available through May 11^th. Take the survey today and let us know how we can support your work and shared our financial success!

HR Roles and Responsibilities

Recruitment

HR Responsibilities
Process	Department	SSC	Central Office
Position Description development Post vacancies and new positions Recruitment Exceptions (title/salary adjustments or direct hires)	Communicate need to SSC Provide justification for search or recruitment exception Obtain and provide evidence of approval(s) from hierarchy Provide current CV of candidate (recruitment exceptions only) Convene search committee and review applicants Conduct interviews Make initial verbal offer to qualified candidate Notify SSC of the details of the offer and dispensation of those not hired Complete certain portions of visa application (international hires)	Assist with writing position description Facilitate the gathering of information for job Confirm funding Write and post advertisements (if requested) Submit job posting in recruitment system Submit request for official offer in recruitment system Assist with visa application (if requested) Provide guidance to department at all points in process	Final review position description and ad copy, index bundle Designate FLSA Review and approve final posting in recruitment system Notify department and SSC of work authorization needs (visa) Review and post official offer in recruitment system Order background checks Provide guidance to department and SSC at all points in process

Onboarding

HR Responsibilities
Process	Department	SSC	Central Office
Obtain the required forms and identification for employment Orient new hire to campus Ensure timely entry into payroll system and other campus access	Confirm new hire has completed onboarding process on first day of work. Provide workspace set‐up, supplies, departmental orientation, and training Watch for payroll notifications in departmental HR inbox	Ensure proper completion of all required new hire docs Initial orientation to campus benefits and services Route completed onboarding summary to HR for keying	Finalize hire in recruitment system Notify department of background check outcome as needed Key appointment into HR/Pay system

Time Review

HR Responsibilities
Department	SSC	Central Office
Employees key time using appropriate time collection method Supervisors approve keyed time at the end of each week Notify SSC of missed punches or other issues Delegation	Assist supervisors in resolving missed punches Escalate issues to HR/Pay team when needed Run appropriate reporting each pay period and review for missing or unapproved time Follow up with employees and supervisors as needed	Run Time Administration Send payroll to State Work with departments and SSC to resolve conflicts and errors

Appointment Maintenance

HR Responsibilities
Process	Department	SSC	Central Office
Change to FTE Change to funding Change to appointment period	Notify SSC of renewals, funding changes, FTE changes, resignations, etc. Obtain appropriate approval(s) from hierarchy as needed Provide funding to SSC	Advise department on appropriate protocol for requested change Confirm funding Complete and submit appropriate form (PAF, Additional Pay, etc.) Key pure funding changes for non‐grant funds.	Advise SSC and department on appropriate protocol for requested change Key appointment changes into HR/Pay system

GTA/GRA/GA Appointments

HR Responsibilities
Department	SSC	Central Office
Complete departmental section of 3G form in Perceptive Content and route forward Provide compliance checks in accordance with campus policies Provide duties/expectations, workspace set‐up, supplies, departmental orientation, and training to new hire	Verify and complete SSC HR sections of 3G form in Perceptive Content and route forward Perform hiring and onboarding tasks in appropriate systems Field questions and facilitate resolution of routing issues/errors	Order background checks Notify department of background check outcome as needed Key appointment into HR/Pay system