Services

SSC staff are glad to assist with tasks related to human resources and accounting. Please see the snapshot description of the services provided within each area below.

SSC Service Level Agreement

The SSC Service Level Agreement establishes the foundation for a cooperative partnership between the Shared Service Centers and the units they serve.

Finance

Your SSC staff will assist with the following aspects of travel and expense:

  • Verify funding source
  • Setup new Supplier/Proxy
  • Create Travel Request
  • Create travel Expense Report/KUEA Travel Check Request and submit with supporting documentation

Travel Forms

Request a Travel Request

To contact your SSC, please use the SSC Travel Request Form or contact your SSC finance staff member. It is helpful to provide information about your trip using the form above—you can choose to complete the form and submit information you may know about your plans. We look forward to working with you to ensure timely reimbursement.

Request a Reimbursement for Travel Expenses

To be reimbursed for expenses, please submit the Expense Reimbursement form with receipts to your SSC staff member. 

  • Scan and send your receipts and the Expense Reimbursement Form to your SSC staff member electronically.

Your SSC staff will assist with the following aspects of procurement:

  • Verify funding source
  • Complete purchase in FITC
  • Initiate payment and submit supporting documentation
  • Conduct initial audit for compliance

Your SSC staff will assist with the following aspects of candidate and honorarium processing:

  • Verify funding source and completeness of documentation
  • Add candidate/guest as new supplier
  • Initiate payment and submit supporting documentation for individual

Candidate and Honorarium Forms

Your SSC staff are available to process reimbursements for visitors (potential employees, students, and guests) to your program and process honoraria payments.

Request Reimbursement for a Visitor

To be reimbursed for expenses, please have the visitor submit receipts and forms below to their campus contact. 

  • Scan and send visitor receipts, the W-9 form, and appropriate reimbursement form (e.g. invoice payment form or travel reimbursement form) to your SSC staff member electronically

Your SSC staff will assist with the following aspects of tuition and scholarships:

  • Complete and submit scholarship form
  • Complete and submit tuition sponsorship form

Your SSC staff will assist with the following aspect of deposit processing:

  • Prepare and submit Miscellaneous Deposit Form (MDF) 

Human Resources

Your SSC staff will assist with the following aspects of recruitment:

  • Assist with writing position description
  • Facilitate the gathering of information for job
  • Initial review of job and ad copy
  • Route completed bundle to HR
  • Write and post advertisements
  • Submit job posting in the recruitment system
  • Submit request for official offer in recruitment system
  • Provide guidance to department at all points in process
  • Assist with visa application

Your SSC staff will assist with the following aspects of onboarding:

  • Ensure proper completion of all required new hire documents
  • Initial orientation to campus benefits and services
  • Provide visual verification of I-9 documentation
  • Route completed onboarding summary to HR for keying

Your SSC staff will assist with the following aspects of appointment maintenance:

  • Advise department on appropriate protocol for requested appointment maintenance 
  • Complete and submit Personnel Action Form (PAF) 
  • Key non-project funding change
  • Submit Additional Pay form

Your SSC staff will assist with the following aspects of time review:

  • Assist supervisors in resolving missed punches
  • Escalate issues to HR/Pay team when appropriate
  • Send notifications regarding pending pay calculations
  • Run appropriate reporting each pay period and review for missing or unapproved time
  • Follow up with employees and supervisors as needed

Your SSC staff will assist with the following aspects of GTA/GRA/GA appointments:

  • Advise departments on departmental sections of 3G form as needed
  • Verify and complete SSC sections of 3G form

Roles & Responsibilities

The Shared Service Centers work in collaboration with our campus partners, both in departments and central offices. Responsibilities are distributed among those individuals and groups.

**Note: Post award research support transitioned to Award Management Services effective November 1, 2021.